In order for CondoSites to build and host your new website, you'll need to have a domain for your association. Don't yet have one? We'll gladly register one for you.

Registration options. CondoSites will register your domain name for you and its registration and renewal costs are included with your monthly hosting and service fee. This way, you don't have to worry about renewal and administrative tasks. Should you ever cancel with us, you are welcome to keep your domain.

Have a domain name already? You can either retain control of it through your existing domain provider (a.k.a. domain registrar) and continue to pay for it yourself; or you can transfer the domain to us with our written assurance that we'll transfer the domain name back to you, subject to ICANN rules and restrictions, whenever you want at cost (if there are transfer fees).

Additional domain names. If you'd like to own other domain names-for example, the same domain name with a different extension (e.g., .net, .org), CondoSites can register and maintain those for you, as well, and point them to your website if you wish, at cost plus a $10 per domain setup fee.

All areas - from back-end interfaces, to the end-user experience - is secured with industry standard SSL encryption on your community's domain.

CondoSites ensures that your entire website (documents, photos, databases, archives, and the most recent version of all your dynamic content) is backed up every 24-hours by our Web host in Los Angeles. For added protection, backups are kept in a redundant data center across the country.

CondoSites will customize the home page of your new website to give it the unique look and feel of your community. Just send us your logo and a selection of high resolution photos of your community, it's interior and exterior amenities, scenic views and the neighborhood. We'll incorporate them into a "skin" which will be used throughout the site, as well as on your home page.

Check out some of the communities we serve (click here)

Don't have photos of your community? If you don't have digital images of your community, or if you'd rather not include actual photos of your property, we can acquire stock photographs for you to give your site an attractive look without delaying launch. We can even give you tips on on acquiring professional photos for little to no cost. Ask us for more details.

CondoSites' content management system is refreshingly simple and intuitive to use. We'll acquaint you with it through a short series of orientation videos and follow up with one-on-one phone and web-conference sessions, which usually requires no more than 60 minutes. After you start using it, if you have any questions, just call us. We're always glad to help.

As you get close to launching your website, we take a look at what you've uploaded so far and advise you of tasks that still need to be completed. We may also suggest that you try out some features that you haven't used yet that can greatly enhance the value of your site. Our goal is to ensure that you don't overlook anything you need to do or use to launch your new website successfully.

Both before and after you launch, we'll keep an eye on changes to your website. If we notice anything that suggests you may be having some difficulty, we'll contact you right away to sort out the challenge.

In addition to early stage monitoring, we'll check in with you periodically to provide you with any assistance you may need.

CondoSites provides each of our community's designated Administrator(s) with unlimited telephone support by appointment. We love hearing from you and will give you all the time you need for training, follow-up questions, or special requests at no extra charge.

CondoSites provides each of our community's designated Administrator(s) with unlimited email support. Write to us as often as you like with your questions, requests, comments or information. There's never a charge, and we'll always get back to you promptly.

CondoSites is continuously adding new features and functionalities to our community websites, and we update you of any that apply to your community at no extra charge.

If a new feature or functionality is an upgrade to one you already have, we'll load it onto your site, and let you know that it's there.

In addition to your website, you can keep your residents informed through Digital Signage in your common areas.

[ learn more about Digital Signage ]

Our websites look beautiful and are fully functional on a computer, tablet, or smart phone. Through Responsive Design the layout of the website adapts to the size of the user's screen automatically, with no apps to download.

CondoSites leads the industry in easy website navigation. With our unique, two-page layout, once users login to the site, they are always just a click away from any new or current information they wish to view.

Our secret? Lightbox technology. Just click on any link: a window opens, displaying the content you want. Click it shut and the window disappears, leaving you right where you were with ready access to everything.

Our customers love this feature. Especially if you have older or less tech-savvy residents, your community will love it, too. No matter what you're looking at, you can get back to the main page with just one simple click.

Want to add folders not already pre-loaded onto your site--perhaps a "Welcome Wagon" folder to which can contain information and suggestions about the community for newcomers? You can create additional folders for any purpose, any time you want in the Folders control panel.

Planning to provide users with a wealth of information? CondoSites allows you to upload and store as many documents as you want in any format: Adobe PDF, Microsoft Word and Excel, JPEG, MP3, and more.

Depending on your type of community, you may want include information such as pool rules, emergency evacuation plans, or the menus of local restaurants. We suggest you keep the size of documents you upload as small as possible for fast, easy downloading by your users. We'll help you with any that may be larger.

Your website administrator can control the types of content members can view by associating a role (owner, renter, or realtor) with their login profile.

The viewing of community information, for example, can be restricted to renters, while meeting minutes and newsletters can be made viewable to realtors (as required in some states), as well as to owners.

CondoSites is committed to making our websites as user-friendly as possible. For this reason, we add an extra benefit to viewer permission control: the convenience of prioritized content display.

When realtors login to one of our community websites, for example, among the first things they see at the top of the content navigation column are links to recent meeting minutes, newsletters, and a section dedicated to floor plans. Why? These are the items realtors most frequently view.

When owners login to one of our sites, floor plans would not be displayed as prominently. In our experience, residents very seldom have any reason to view them.

We apply the same logic to the content navigation column for each user group, always placing the more frequently viewed items at the top, the least viewed items at the bottom, or not at all.

With this feature, users can opt to view updates to the association website - e.g., news items, announcements, scheduled events, new or updated document postings, and more-on their RSS client. It mitigates the need to visit the community website on a frequent basis to learn what's new.

Note: many types of RSS clients (the media through which RSS feeds can be viewed) are available on Web browsers, mobile devices, websites, and specialty client applications and they're all free.

If your association or property management company is a Zego Pay powered by PayLease customer (our preferred payment solution), we'll gladly install the Web-based interface on your website at no additional charge so residents can pay their dues and assessments online. (Visit Zego powered by PayLease for more information.)

About Zego Pay powered by PayLease:

Zego Pay: The easiest way for everyone to pay via their mobile phones, laptops, or tablets! We offer the broadest variety of payment methods including eCheck, credit card, debit card, PayPal and CashPay. All payments are fully integrated with your accounting software, eliminating the need for manual reconciliation.

CondoSites is pre-loaded with frequently used eForms. Members can use them to reserve a facility room, request maintenance, report a violation, make a suggestion, grant someone permission to enter their unit, submit parking-related requests, and more.

Some eForms funnel the data into a database, while other eForms email data directly to a pre-defined recipient. Some of our forms are even customizable.

Members will be able to securely submit and update their personal information profiles on the website.

Profile form fields include standard contact information: e.g., name, unit number, phone numbers, email address, emergency contacts, and password, among others.

If your property management company utilizes Web-enabled accounting software, it can be linked to your CondoSites community website. Ask us for more information.

Your website can generate revenue for your association by charging local service providers, stores, restaurants and other commercial entities a monthly fee for listing on your business directory.

If you expand the directory to include classified ads, you can charge residents a modest fee for their listings, as well.

Note: CondoSites will fully support the uploading of text and graphics, such as logos or coupons, to your business directory. To preserve the community feel of the website, however, we do not permit the posting of banner ads or pay-per-click ads outside of designated modules.

Prior to your launch, CondoSites will confer with you to determine which commonly-used local links you would like to include on your website. These usually include links to your local utility companies, internet and cable providers, and so on.

Once you provide us with your list, we'll obtain as many appropriate logos as possible and place them next to the corresponding listing. We'll also test the hyperlinks to ensure they all work properly.

You can add any additional external links you'd like to include on your website. A popular option, for instance, is a links to neighborhood services, stores, or neighborhood websites.

Every member of the community will create a profile to access the site. That profile will contain contact data (name, unit address, phone, email, etc.) that enables you to take full advantage of the website's features and functions. For example:

• By assigning each website user to a particular group (owner, renter, realtor), the administrator can control which modules and folders they can view upon login.

• By having each website user's personal information in the database, the administrator can ensure that any form they use (for maintenance requests, violation reports, facility rental requests, etc.) will automatically fill in their personal information as needed.

Rest assured, CondoSites only collects the most basic of user information to assist you and the user in receiving service from the site. Further, data is highly password protected and is only transmitted over encrypted SSL connections.

CondoSites' unique two-page layout is designed to keep your website content private and secure. The Home Page, where most associations post basic, non-secure information about their community, is the only area accessible to the public. From there, members must login to gain access to the rest of the site.

With the login method, users must register to get a personal username and password. As they do, their basic personal information is stored on the website's database, which then gives them access to the website's database-connected functions and features.

CondoSites makes it easy for registered members to recover their forgotten password. They simply click on a link below the login fields on the home page, enter their login email address, and click submit. The information to reset their password is automatically sent to them by email.

Additionally, the administrator can help users with forgotten or obsolete login email addresses, and can always initiate a password reset.

Your association's board and committee members can share confidential documents, help create a vendor directory, schedule events, add and edit the Newsboard, and more.

CondoSites provides links that enable users to download any event to their Google, Outlook, iCal, Yahoo!, or other calendar that accepts the industry standard iCal format. They can download documents connected to event postings, and use the email link to send an event-related message to address designated in the event.

Board members, property managers and property staff can send out a single email message to the entire association membership or to select groups such as residents of a particular tower or street.

The Home page of your website contains the login fields through which registered visitors access your member-only information. The rest of the page can be used to display your welcome message and any information of interest to the general public.

If your community's units are not yet fully occupied, you can also include links to information of interest to potential buyers, such as units for sale or rent, floor plans, photos of the property, and pages detailing your amenities or concierge services.

Prominently positioned on your website's interior page, the Newsboard displays announcements, news briefs, and other timely information of interest to members.

Authorized groups can upload items and schedule them to post or expire at a specified date. Postings can include links to documents, photos, email addresses, iFrame content, and other websites.

The navigation column of your website is comprised of information modules, folders, documents and photos which are managed by the administrator/liaison through control panels.

• A module displays information through a pre-designed layout such as a photo gallery, map or directory.

• A folder opens to a choice of two or more related content items.

• Modules and folders are listed within eight sections:
  
  o Property Management
  o Documents
  o Community
  o Concierge
  o Forms
  o Maintenance
  o Neighborhood Watch/Neighborhood Preparedness
  o Rules, Policies and Legal
  
  For greater convenience, the order in which the sections appear in the navigation column changes according to the role (owner, renter, realtor) of the viewer. Sections that contain no content automatically disappear from view.

• The administrator or any other permitted group can use the many control panels to add to, edit, or delete the content of modules and folders. (See Control Panels.)

The Board of Directors directory contains information for each of your association's board members. Listed members can choose to include as much or as little personal information as they want: name, title, photo, contact information, educational background, employment history, brief bios, and more.

The concierge section of your navigation column includes a business directory. The administrator and other authorized groups can use it to post contact information for local vendors, service providers, restaurants, entertainment venues, sports facilities, government agencies, and more.

Some associations allow members to post their personal services (e.g., baby sitting, pet walking, tutoring, etc.), as well as classified ads, either for free or for a modest monthly fee.

Note: CondoSites will fully support the uploading of text and graphics such as logos or coupons, as well as photos and videos, to the business directory. To preserve the community feel of the website, however, we do not permit the posting of banner ads or pay-per-click ads.

Through the Calendar of Events module, you can provide visitors with information about upcoming meetings, community events, town events, and other scheduled events such as property repainting projects or road repairs.

You can attach supplemental documents for any given event, such as an agenda for a particular meeting, as well as links for email addresses, photos, videos and websites. You can also provide an email link so users can send an event-related message to the administrator or other assigned key contact.

Events that include dates and times will display "Add to Calendar" buttons so users can download them to their Google, Outlook, iCal, Yahoo! or other calendar.

This feature enables users to list furniture, household items or vehicles for sale. Some communities, usually the larger ones, charge a modest monthly fee for listings; others don't. It's up to you.

The listing is submitted by the website user, and once approved by the administrator is available on the website for viewing.

This feature enables users to post their homes for sale or rent. The module's "Submit an Classified Ad" form includes fields for headline, price, description, contact, phone number, URL, email address, and links to any related documents stored within the website.

The administrator will approve all submitted listings and can view, edit or delete all property listings currently on the site.

Some communities, usually the larger ones, charge homeowners a modest monthly fee to list their properties for sale; others don't. It's up to you.

CondoSites will upload your available maps of your community to your website: for example, schematics of your community's homes or units, a map indicating nearby roads and airports, links to Google Maps or Mapquest, or even a 360-degree video tour of the property if you have one.

Through the meeting dates module, you can provide users with information about upcoming association meetings, committee meetings, or any other type of community meetings.

You can attach supplemental documents for any given event, such as an agenda for a particular meeting, as well as links for email addresses, photos, videos and websites. You can also provide an email link so users can send an event-related message to the administrator or other assigned key contact.

Events that include dates and times will display "Add to Calendar" buttons so users can download them to their Google, Outlook, iCal, Yahoo! or other calendar.

This service allows users to submit Service and Maintenance requests through the website. The requests can then be commented on by management, staff, and/or the board. These groups can also track the status of requests in addition to viewing history and amount of time for requests to be completed.

Property staff can use the Package Log & Notification Module to log the receipt of packages or other deliveries for residents on a form within the website and have email notifications immediately sent to website-registered users.

This feature also supports USB Barcode Scanners, which simplifies capturing tracking numbers and reduces data entry errors.

Users can view photos and descriptions of pets in the community (Pet Directory), read frequently asked questions and answers about your pet policies (FAQs for Pets), or quickly locate local veterinarians and pet supply stores (Business Directory).

Through the Photos of the Community folder, you can show off your community to realtors, potential owners or renters, or guests.

Give users quick access to contact information for your property's manager and staff. In addition to name, title, photo, and contact information, each listed individual can opt to provide additional information such as his or her employment history, a brief bio, and more.

Through the Utilities and Local Links module, you can give users quick access to contact information for local utility companies, newspapers, Internet and cable TV providers, and other frequently contacted businesses, organizations and government agencies. It's an especially helpful feature for new residents.

Note: Once you provide us with the companies or agencies you wish to include, CondoSites will gladly obtain their logos and upload them for you.

The vendor module is a subset of the business directory. The administrator can use it to filter and display only commercial listings that have been associated with the "vendor" tag. It's great for making the association's preferred or pre-approved service providers, such as plumbers and electricians, prominently visible to users.

The Weather module is a popular application that displays weather information-temperature, humidity factor, wind speed, and sunlight-for areas all over the U.S.

Weather.com generates the weather results for your community, and the data display includes links you can use to find weather conditions in other cities, as well as forecasts for upcoming events.

Members can request from your property's management a copy of the community's directory of owners and residents through the directory request email form.

Note: the form includes a field for the homeowner's name if the resident requesting the form is a renter.

Members can use this email form to request the use of a common area, such as a clubhouse, pool, lawn, conference room or theater room.

The form fields include the desired venue, preferred usage date and time, second choice date and time, start time and duration, estimated number of attendees, and whether or not alcohol will be served.

When the form is submitted, it is routed directly to its intended recipient, as pre-designated by the administrator.

The email form also includes a "terms of use" section specifying the community's facility rental rules and policies, fees if there are any, and requirements for making a request. Since this content is intended to be left unchanged, CondoSites controls the terms of use box and inserts your supplied text for you.

Members can submit miscellaneous requests to their on-site concierge for things such as town car reservations, package pickups, and theater or event ticket research through this email form.

Members can request a time-limited guest-parking pass through this email form.

In addition to the resident's contact information, the form's fields include desired start-and-end of parking dates, the visitor's license plate number, vehicle make, model, year and color, and the reason for the need to use the parking space.

When the form is submitted, it is routed directly to its intended recipient, as pre-designated by the administrator.

Members can use this email for to apply for private parking spaces.

In addition to the resident's contact information, the form's fields include the resident's assigned parking space number, along with their license plate number, vehicle make, model, year and color.

Communities with parking lots and/or garages use this feature to let parking enforcement individuals know which vehicles have the legal right to park in a space, and also to provide contact information in the event of a problem.

Members can use this email form to request permission to host a party, function or other gathering.

The form's fields include the proposed date, type of function and estimated number of attendees.

The email form also includes a "terms of use" section specifying the community's rules and policies regarding the hosting of gatherings. Since this content is intended to be left unchanged, CondoSites controls the terms of use box and inserts the copy for you.

Members can use this email form to grant a specified individual, such as a maintenance manager, realtor, relative or friend, limited-time egress to their home.

In addition to its data fields, the form includes a "terms of use" section that you can use to specify your community's rules and policies regarding permissions to enter. Since this content is intended to be left unchanged, CondoSites controls the terms of use box and inserts the copy for you.

Members can use this email form to file their pet information.

In addition to resident contact information fields, the form includes fields for each pet's name, species, weight, breed, spayed/neutered status, and age, as well.

The form also includes a "terms of use" section that you can use to specify your community's rules and policies regarding permissions to enter. Since this content is intended to be left unchanged, CondoSites controls the terms of use box and inserts the copy for you.

Members can use this email form to report rules and regulations infractions through an email form.

In addition to member contact information fields, the form includes a violations description text box and, for vehicular violations, license plate number, vehicle make, model, year and color fields, as well.

The restaurant reservation request email form is generally used by communities that offer concierge services. It enables members to indicate their desired reservation date and time, the number of people in their party, their 1st, 2nd, and 3rd choices of restaurants, and their flexibility around times.

The form also includes an open-ended text box that members can use to add comments or other preferences.

Members can use this email form to submit ideas for improving the community. In addition to contact information fields, the form includes an unlimited text box.

Members can use this email form to request the removal of an illegally parked vehicle.

In addition to member contact information fields, the form includes license plate number, vehicle make, model, year and color fields, as well as a text box the member can use to explain why the vehicle should be towed.

Members can use this email for to report a maintenance problem such as a burnt-out light or a broken sprinkler, or to request electrical, appliance, janitorial, plumbing, or other types of repairs.

In addition to the resident's contact information, the form includes fields for indicating permission to enter, work order type, and the specific nature of the work being requested.

- Announcements via email and the Newsboard
- Board Members
- Calendar
- Documents and Photos
- External Links
- FAQs
- Folders
- Forms
- Modules
- News
- Packages
- Pets
- Staff
- Text
- User Access
- Utilities

* Content and functions that are not controlled by the administrator are managed by a CondoSites webmaster.

Edit Profile
Add or Edit Pet Listing
Submit a Classified Ad, Unit for Sale or Rent
Add or Edit a Vehicle and/or Bicycle
Submit and/or comment on a Service/Maintenance Request

Only applicable if using the unique login method of accessing the website.

Website Administrator/Community Liaison
Property Staff
Board Members
Committees*

* Committees are provided with a specially configured documents control panel that they can use to upload documents and photos of projects in progress. Those documents are only visible to the committee's members and the administrator/community liaison.

Honest!